Planning an Outdoor Wedding Reception

 Planning a wedding reception carries with it a great deal of responsibilities; setting the reception outdoors adds even more considerations to the mix. There should always be a backup plan in case inclement weather arises and a location that's meaningful and private enough for a reception must be found. Special care must be given to food choices, because guests must be made aware of the nature of the reception and appropriate food must be chosen. Any couple currently considering an outdoor reception should pay special attention to these areas and handle them accordingly.

Planning for Weather

The biggest concern when planning an outdoor reception should be weather. If the reception will occur in cold weather, the bridal party should consider renting heaters and a generator or providing blankets. If the weather is warm or hot, guests should be given chilled water or the event should make use of fans to cool the area. Regardless of the temperature, renting a tent is a good way to minimize the negative aspects of the weather. A tent can keep in the heat in cold weather, block the sun when it's hot and prevent wind from blowing decorations and tablecloths away. Securing decorations, such as weighing down table centerpieces or tying decorations to surfaces can prevent unwanted accidents.

Choosing a Location

The location for the reception is another major concern and appropriate care must be taken when making the decision. The place chosen should be, preferably, have special meaning for the bride and groom. A park they went to on a special date or the beach where the proposal was made are romantic, though public, choices. Many people who own fields or large yards are willing to rent out their space for weddings or other large events, as are some churches. Private estates are also used for outdoor events, like weddings and receptions, often.

Taking Care of Guests

Guests should be told about the location of the reception so they can plan accordingly. Having an outdoor reception often means the dress code for guests will be more relaxed and, if the weather is very warm, guests might want to dress down significantly. Further, if the location does not have an easily-accessible parking lot or is far from a road, special instructions should be given to direct guests to the site and let them know where parking is available.

Food Considerations

When considering the food that should be served at an outdoor wedding, the weather should be taken into account. If it will be hot, foods that require refrigeration or need to be served cold, such as dishes feature mayonnaise or ice cream, would not be a good choice. Having a barbecue can provide a more laid-back, family atmosphere and would definitely be appropriate if the event is taking place in a field or someone's backyard. You should also consider the menu when picking out decorations for your outdoor reception (include table arrangements, tablecloths, and place settings). The caterer for the reception should be notified of the location well beforehand, so they can select appropriate options and time the delivery of the food closely if it requires special care.

Throwing a wedding reception outdoors adds many unique problems, but, if appropriate steps are taken, it can result in a unique, memorable event without severe risk of complications. By alerting guests of the nature of the event and planning decorations, food and amenities around the location and weather, everyone involved can be prepared for nearly everything that can be affected by having the event outdoors. Holly_E_Watson